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BRUNSWICK SEWER DISTRICTBoard of Trustees Regular Monthly MeetingApproved Minutes 16 February 2009Click here to return to the Board of Trustees page. Click here to return to the main page.
Call to Order The regular monthly meeting of the Board of Trustees of the Brunswick Sewer District was called to order by Chairperson Priest at 6:39 p.m. on Monday, 16 February 2009, in the conference room at District offices. A prepared agenda was noted and the meeting was recorded. Members present: Chair Priest, Trustees Green and Schwindt. Members absent: Trustee Boochever. Others present: General Manager McVey; camera operator Hedy Blauvelt. Minutes of Previous Meeting(s) The Trustees reviewed minutes of the 12 January 2009 regular Board meeting. IT WAS MOVED BY TRUSTEE SCHWINDT, SECONDED BY TRUSTEE GREEN, AND UNANIMOUSLY VOTED BY THE TRUSTEES PRESENT TO ACCEPT AS PRESENTED MINUTES OF THE 12 JANUARY 2009 REGULAR MEETING OF THE BOARD OF TRUSTEES. Public Comment: There was none noted. Treasurer’s Report
Financial: Board
Treasurer Green reported that he has examined unaudited financial statements at
31 January 2009, prepared by District staff. A copy of the
Variance Analysis is
included in these minutes and adopted by reference. The Trustees reviewed
revenues and expenditures and discussed interest earned on investments in
certificates of deposit and trust accounts. The Trustees also discussed aged
receivables. Collection efforts were reported to be current. Disbursements:
The
Trustees reviewed weekly reports on disbursements for the preceding month.
Payroll and payables disbursements were noted to have been issued on
consecutively numbered checks, and all vendors receiving payment were
identified. Weekly warrants for general disbursements have been signed by the
General Manager. General Manager's Report Copies of M.R.S.A. Title 38, Chapter 12, Article 1252 containing statutory provisions relating to adoption of new rates, eminent domain, connection of private sewers, expansion of district boundaries, planning and sewer extensions, and right of enforcement for sewer districts were distributed. Application has been made to the Federal Emergency Management Administration for reimbursement of District costs incurred in responding to several severe storms during December 2008. A total of approximately $12,000 in storm related costs has been identified. A new application form has been prepared for use with commercial development seeking a permit to connect to District sewers. The Assistant General Manager has prepared and submitted to USEPA the 2008 report of District sludge utilization. A second, more detailed utilization report to MeDEP is being prepared and will be submitted by the end of February. Independent Audit of 2008 Financial Operations The independent professional audit of District 2008 financial operations is underway. Auditors expect to complete field work on the audit this week. Copies of the engagement agreement detailing auditor and District responsibilities were provided. Draft financial statements may not be presented until the April Board meeting, as a result of a late start due to several changes in Administrative Division personnel. The Finance Manager has advised that, to this point in the audit, no issues or concerns of an unusual nature have developed. Final audited statements are expected by the May Board meeting. Monthly Report of Operations Total flow to the Treatment Plant for January 2009 was 75.370 mg, down approximately 26% from the previous month. Flows of 10.0 and 8.0 mg for the month originated with Topsham and the Navy Base, respectively. Average daily flow for the period was 2.43 mgd, 63% of that allowed by permit. Maximum daily flow processed was 3.19 mg, which occurred on 12 January 2009. Rainfall for the month totaled 1.3 inches, with a daily maximum of 0.35 inches on 29 January 2009. Septage receiving for the period totaled just 27,000 gallons, down 67% from the previous month, but not unusual for this time of year. Removal rates for BOD and TSS for the period were 92.8% and 89.4%, respectively, in compliance with the minimum 85% required for each parameter by permit. A total of 138 cy of sludge was produced and trucked for commercial composting. There were no bypasses or spills of plant flow. All flow received at the plant received full treatment, and all permit requirements were met. A report on line maintenance in 2008 prepared by the Assistant General Manager notes that 94,000 lf of sewer lines were flushed, 54,000 lf of lines were inspected and recorded using closed circuit television equipment, 3,200 lf of lines were treated for root control, and 1,500 lf of line was replaced. Report on Mercury Pollution Control The Trustees reviewed a report on mercury pollution prevention. The report provides results of 53 tests for mercury concentration in treated effluent over a period of ten years. The trendline for the data reveals a drop of approximately 72% in mercury concentration across the period. Federal Economic Stimulus Funding The Trustees heard a report on possible participation by the District in a federal government program intended to stimulate economic improvement by making funds available for public works projects. Disbursement of federal funds will be administered by the Maine Department of Environmental Protection in the form of no-interest loans to projects determined to be eligible and selected for funding. Scheduling is very aggressive, with participating projects expected to be construction-ready by 01 June 2009. District staff continues to work with two consultants to develop plans and specifications for eighteen items with a combined estimated value now approaching $2.0 million. Project scope and cost will change as development proceeds. Participation will require application by the District to the Maine Municipal Bond Bank for a State Revolving Loan. Bond counsel has provided key documents needed to pursue authorization of new debt, required as collateral for the Bond Bank loan, in accordance with provisions of the District Charter and state statute. Other approvals for planning, site location, and environmental impact will be needed. At this point, it is not certain that the project will materialize, although all design work will be available for use later as opportunities present. More will be reported as the project and the stimulus program unfold.Schedule of Upcoming Meetings, Events, etc.
Executive Session At the request of the General Manager and with the concurrence of the Chair, IT WAS MOVED BY TRUSTEE GREEN, SECONDED BY TRUSTEE SCHWINDT, AND UNANIMOUSLY VOTED BY THE TRUSTEES PRESENT TO ENTER EXECUTIVE SESSION AT 8:08 P.M. TO DISCUSS A PERSONNEL MATTER UNDER M.R.S.A. TITLE 1, CHAPTER 13.1.405.6.A. The meeting returned from executive session after having discussed a personnel matter under M.R.S.A. Title 1, Chapter 13.1.405.6.A. No action was taken during the executive session, nor was any consequent to it. Remarks from the Chair:
Chair Priest thanked the Trustees for their assistance. There being no further business before the Board, IT WAS MOVED BY TRUSTEE SCHWINDT, SECONDED BY TRUSTEE GREEN, AND UNANIMOUSLY VOTED BY THE TRUSTEES PRESENT TO ADJOURN THE MEETING AT 8:14P.M. Attest, Peter F. Schwindt Click here to return to top of document. Click here to return to the Board of Trustees page. Click here to return to the main page.
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