BRUNSWICK SEWER DISTRICT

 

Board of Trustees Regular Monthly Meeting

Approved Minutes

Special Meeting:  05 January 2010

 

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Call to Order

            A special meeting of the Board of Trustees of the Brunswick Sewer District was called to order by Chair Priest at 4:44 p.m. on Tuesday, 05 January 2010, in the conference room at District offices. A prepared agenda was noted.

  Members present:  Chair Priest, Trustees Boochever, Green, Barbour, and Schwindt.

            Others present: :  General Manager McVey; Deborah L. Gallant, D. Gallant Management Associates.

Waiver of Notice

            The Trustees signed a waiver of notice and consent to the holding of the special meeting of the Board.           

Introduction of Parties Present 

            Chair Priest introduced the parties present.

Purpose of the Special Meeting

            Chair Priest noted that this special meeting of the Board has been convened to allow a furtherance of succession planning and recruitment.           

Contract for Consultant Services

             Chair Priest thanked Trustees Barbour and Green for their work in developing an agreement for consultant services. The Trustees have conferred with Ms. Gallant, and terms of the agreement are acceptable to her.  Following a review of agreement provisions and brief discussion,

            IT WAS MOVED BY TRUSTEE BARBOUR, SECONDED BY TRUSTEE GREEN, AND UNANIMOUSLY VOTED BY THE TRUSTEES TO AUTHORIZE THE BOARD CHAIR TO EXECUTE ON BEHALF OF THE DISTRICT THE PROPOSED AGREEMENT FOR CONSULTANT SERVICES IN SUCCESSION PLANNING AND RECRUITMENT.

            Chair Priest declared the meeting in recess from 5:28 p.m. to 6:10 p.m.

Succession Planning & Discussion


             Deborah L. Gallant, president of D. Gallant Management Associates of Portland, Maine, facilitated discussion of several key components of succession planning and recruitment, including responsibilities listed in the current position description, a future vision of the District, and possible characteristics of the ideal candidate for the General Manager position. She reviewed with the Trustees several documents prepared for these purposes.
            The discussion focused on a number of elements of the District mission and business.  These included the importance of Naval Air Station Brunswick and the effects of Base closure, the likely character and timing of future development of Navy Base property, future responsibility for Base wastewater infrastructure, the current and future importance of septage receiving to the District, characteristics of the current and likely future relationship with the Topsham Sewer District, new business and mission opportunities with the potential for additional income, and the likely effects of all of these influences on the District’s financial condition.

            The General Manager departed the meeting at 8:28 p.m.

            At the conclusion of Board discussion with the consultant, Ms. Gallant noted that information gleaned from the discussion will be used to develop a recruitment strategy that seeks to identify and retain a manager suited to current and future demands of the District.

Remarks from the Chair:  Chair Priest thanked the Trustees for their assistance.

Adjournment

            There being no further business before the Board, Chair Priest declared the special meeting adjourned at 8:58 p.m.

 

Attest,

         Peter F. Schwindt
         Trustee Clerk, Board of Trustees
 

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