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Brunswick Sewer District
10 Pine Tree Road, Brunswick, Maine 04011
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Board of Trustees page.
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BY-LAWS.
September 2008
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ARTICLE I : |
Meetings
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(Charter reference: sections 13-1, 41, 44) |
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Sec. 1:
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Regular
meetings of the Board of Trustees shall be held at District offices on
Pine Tree Road, Brunswick, Maine, generally on the second Monday of each
month, at 6:30 p.m. |
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Sec. 2:
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A minimum of two regular meetings annually shall be conducted in the
evening and advertised in the local newspaper. |
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Sec. 3:
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Special meetings of the Board of Trustees may be called by the Chair
at a time and place of the Chair's preference. |
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Sec. 4: |
Three Trustees shall constitute a quorum at all meetings of the Board for
the transaction of business, and all matters requiring the action of the
Board shall be decided by a majority of those Trustees present and voting
thereon. A trustee shall be considered present for purposes of a quorum
and for voting if: |
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A. |
the Trustee is personally present (actually
in attendance) at the meeting, or |
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B. |
the Trustee is available and participating in the meeting
by telephone, video, or other electronic means so long as the available
Trustee's participation is open to the public in such a manner as to
comply with the Freedom of Access Law, Title1, M.R.S.A.
§ 401,
et seq. |
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Sec. 5:
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All meetings shall be conducted in accordance with Robert's Rules of
Order. |
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ARTICLE II: |
Election of Officers |
(Charter reference: section 13-5) |
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Sec. 1:
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Officers of the Board of Trustees shall be
elected to office at the first regular meeting of the Board after
April 1st of each year, or following appointment of a new Trustee. The
term in office shall be for one year. |
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Sec. 1:
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The Chair shall preside at all meetings of the Board of Trustees
when present, and shall have the right to vote and make or second motions. |
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Sec. 2:
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The Chair shall sign all bonds, notes, and other evidences of
indebtedness of the District, and deeds. |
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Sec. 3:
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The Chair shall perform all duties incidental to the office, and
such other duties as the Board of Trustees shall designate. |
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Sec. 1:
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The Vice Chair shall perform the duties of the Chair in the absence
of the Chair. |
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Sec. 1:
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The Treasurer shall keep or cause to be kept accurate books of financial account,
which shall be open at all times to any Trustee. The Treasurer shall have
full and complete authority and power to collect the rates, assessments
and other charges established under the District Charter and MRSA Title 38,
Chapter 11, Section 1202 and the same shall be committed to the Treasurer. |
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Sec. 2:
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By District Charter, the authority to commit the District to the
expenditure of funds for goods and services rests with the Board of Trustees.
(Charter reference: section 47 - 3)
The Board of Trustees may delegate this authority as it
relates to the signing of disbursement checks and warrants for goods and
services, by so providing in these Bylaws.
(Charter reference: section 47 - 3)
Any withdrawal of funds from District savings shall
bear the signature of both the Treasurer or Assistant Treasurer and the
Chair of the Board of Trustees.
(Charter reference: section 47 - 3) |
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Sec. 3:
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Any delegation by the Board of Trustees of authority under Section 2 above
shall be to a responsible member of District staff, and this authority may
be further delegated only with the knowledge and concurrence of the Board. |
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Sec. 4: |
The Treasurer and any member of staff to whom such authority is delegated
shall be bonded for the faithful discharge of duties in a sum, and with such
sureties as the Board of Trustees shall from time to time require. |
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Sec. 5: |
The Board shall cause to have prepared and
shall approve specific procedures for the disbursement of funds and the
signing of checks and warrants.
These procedures shall address periodic situations in
which one or more of the designated persons are absent.
The Board shall review these procedures. |
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Sec. 6:
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The Treasurer shall direct so as to provide for
the signing of checks and warrants in his or her absence. |
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Sec. 7:
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The Treasurer shall examine the record of
disbursements no less frequently than monthly, and shall report his or her
findings at each regular meeting of the Board. |
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Sec. 8:
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The Treasurer shall preside at meetings of the Board in the absence of the
Chair and Vice Chair. |
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ARTICLE VI: |
Assistant Treasurer |
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Sec. 1:
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The Assistant Treasurer will assist the
Treasurer and shall perform the duties of the Treasurer in the absence of
the Treasurer. |
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Sec. 1:
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The Trustee Clerk shall keep or designate the keeping
of and shall sign records of all meetings of the Board of Trustees. The
Clerk shall perform such other duties as may be required by the Board and
the laws of the State of Maine. |
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ARTICLE VIII: |
Salaries & Compensation |
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Compensation of Trustees of the Brunswick Sewer
District shall be as follows. |
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Sec. 1:
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For each regular or special Board meeting attended, each Trustee shall be
compensated in the amount of seventy-five dollars ($ 75.00). |
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Sec. 2:
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The Chair shall be additionally
compensated for all duties attending that position in the amount of
three hundred dollars ($ 300.00) per year. |
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Sec. 3:
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The Treasurer shall be additionally compensated
for all duties attending that position in the amount of one hundred and
fifty dollars ($ 150.00) per year. |
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Sec. 4: |
Trustees appointed by the Chair to a
committee or workshop shall, upon direction by the Chair, be compensated in the amount of
thirty-seven dollars and fifty cents ($ 37.50) per committee meeting
or workshop attended. |
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Sec. 5: |
Payment of all Trustee fees shall be made
monthly. |
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Sec. 6:
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Maximum compensation of any Trustee for meeting attended shall be $1,500 per calendar year. |
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Sec. 7:
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Provisions of Section 6 of these By-laws notwithstanding, Trustees shall
be reimbursed for Board-approved
travel and related expenses. |
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ARTICLE IX: |
Emergency Powers |
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Sec. 1:
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With the concurrence of the Chair, the
Board of Trustees may authorize immediate action by a telephone vote or
other expedient method, in accordance with the Charter, Section 22
titled Emergency Powers. |
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ARTICLE IX: |
Indemnification |
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Sec. 1:
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The District shall indemnify and save harmless any person who may serve or
who has served, at any time, as a member of the Board of Trustees, or as an
officer or administrator of the District, and the respective heirs, executors,
administrators, and assigns of said person, against any and all expense
(including, but not limited to, attorneys' fees, amounts paid upon judgments,
and amounts paid in settlement before or after any litigation is commenced),
actually and necessarily incurred by said person in connection with the defense
or settlement of any claim, action, suit or proceeding, in which said person is
made a part or is threatened to become a party, or which may be asserted against
said persons, by reasons of serving in such capacity, if said person acted in
good faith, and in a manner reasonably believed to be in, or not opposed to, the
best interests of the District, and with respect to any criminal action or
proceeding had no reasonable cause to believe such conduct to be unlawful.
For purpose of this Article, an officer or administrator shall include only those
persons who have been elected by the Board of Trustees, or individually
appointed to positions by the General Manager and approved by the Board of
Trustees.
Said indemnification shall be in addition to any other
rights to which the person indemnified may be entitled under any law,
statute, regulation, agreement, vote of the Board of Trustees, or
otherwise. |
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AUTHORITY. |
These by-laws are established and/or amended pursuant
to authority granted by District Charter at Section 41, By-laws. |
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ADOPTION. |
First vote: 07 October 1996 |
Second vote: 18 November 1996 |
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AMENDMENT. |
First vote: 12 July 1999 |
Second vote: 09 August 1999 |
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AMENDMENT. |
First vote:
13 March 2000 |
Second vote: 18 April 2000 |
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AMENDMENT. |
First vote: 10 July 2000 |
Second vote: 14 August 2000 |
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AMENDMENT. |
First vote: 20 August 2008 |
Second vote: 15 September 2008 |
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